City General Services Office
Property custodianship, supplies management, vehicle services, and utility management
Office
General Services
Location
City Hall
Hours
8AM - 5PM
Days
Monday - Friday
General Services Office Functions
Select a service category to view details
Property Custodianship
The City General Services Office takes custody of all properties, real or personal, owned by the city and those granted to it in the form of donation, reparation, assistance and counterpart of joint projects.
| Step | Client/End-User | Agency Action/Activity | Duration | Fees | Personnel |
|---|---|---|---|---|---|
| 1 |
Request for Issuance of Supplies • Requisition and Issue Slip (RIS) • Approved Purchase Request (PR) • Approved PPMP/APP/Supplemental APP • Approved WFP/Supplemental WFP • Obligation Request (ObR) • For supplies not in stock: Delivery Receipt (DR), Sales Invoice (SI) |
Issuance of Supplies | 10 min | None |
Storekeeper Supply Officer |
| 2 |
Request for Issuance of Equipment • Requisition and Issue Slip (RIS) • Approved Purchase Request (PR) • Approved PPMP/APP/Supplemental APP • Approved WFP/Supplemental WFP • Obligation Request (ObR) • Delivery Receipt (DR), Sales Invoice (SI) |
Issuance of Equipment | 10 min | None |
Storekeeper Supply Officer |
| 3 |
Request for Issuance of Semi-Expendable • Requisition and Issue Slip (RIS) • Approved Purchase Request (PR) • Approved PPMP/APP/Supplemental APP • Approved WFP/Supplemental WFP • Obligation Request (ObR) • Delivery Receipt (DR), Sales Invoice (SI) |
Issuance of Semi-Expendable | 10 min | None |
Storekeeper Supply Officer |
| 4 |
Request for Issuance of Fuel • Requisition and Issue Slip (RIS) • Approved Purchase Request (PR) • Approved PPMP/APP/Supplemental APP • Approved WFP/Supplemental WFP • Obligation Request (ObR) • Delivery Receipt (DR), Sales Invoice (SI) |
Issuance of Fuel | 10 min | None |
Storekeeper Supply Officer |
Utility Services Management
Management and monitoring of city utility accounts including electricity, water, and telephone services
Electricity
Water
Telephone
Utility Management Functions
- Processing of utility bills for payment
- Monitoring of utility consumption
- Coordination with utility providers
- Reporting of utility issues and concerns
Vehicle & Equipment Services
Management and maintenance of city vehicles and heavy equipment
Light Vehicles
Service vehicles, patrol cars, and administrative vehicles
Heavy Equipment
Dump trucks, backhoes, graders, and construction equipment
Motorcycles
Service motorcycles for field operations
Maintenance
Regular maintenance and repair coordination
Vehicle Request Requirements
- Approved Trip Ticket
- Purpose of travel/use
- Destination and estimated duration
- Authorized driver assignment
Procurement of Common-Use Supplies
Procurement and distribution of common-use supplies and materials for city offices
| Step | Activity | Documents Required | Duration | Personnel |
|---|---|---|---|---|
| 1 | Consolidation of Purchase Requests from different offices | Approved Purchase Requests (PR) | Varies | Supply Officer |
| 2 | Preparation of Agency Procurement Request (APR) | Consolidated PRs, APP | 1 day | Supply Officer |
| 3 | Submission to PS-DBM for common-use supplies | APR, Supporting documents | Varies | Supply Officer |
| 4 | Receipt and inspection of delivered supplies | Delivery Receipt, Invoice | 30 min |
Storekeeper Inspection Committee |
| 5 | Recording and storage of supplies | Stock Cards, Inventory Reports | 15 min | Storekeeper |
| 6 | Distribution to requesting offices | RIS, Acknowledgment Receipt | 10 min | Storekeeper |
Office Personnel
Key personnel handling general services operations
Ma. Theresa
GSO Head
Light Vehicle
Drivers Pool
Heavy Equipment
Operators Pool
Utility Workers
Maintenance Staff
Office Information
- City General Services Office, City Hall, Cabcabon Hills, Banga, Bayawan City, Negros Oriental
- Monday - Friday: 8:00 AM - 5:00 PM
- (035) 531-0020
Important Notes
- All requests must have approved supporting documents
- Vehicle requests require advance booking
- Supplies issuance follows FIFO method
- Equipment accountability is strictly enforced